Please read the policies below carefully before registering for any Summit league or event.
Registration, Credit & Refund Policy
Minimum Age 18 (exception Base Camp, Youth House League)
All players must be 18 years of age or older. No exceptions will be made. This is a requirement of Summit's insurance and the legal responsibility of all players to comply. Summit reserves the right to check ID to confirm your age. Players that cannot produce ID, cannot play. If members are found to be less than 18 years of age they will be prohibited from further league play, without a refund, AND all games in which the underage player played will be recorded as a DEFAULTED GAME for the team on the official scoreboard.
Waivers
All players, new, returning or substitute, MUST sign the waiver before taking the field/court. Waivers must be signed each season. Waivers signed in previous season are null and do not apply to current season play.
Waivers are to be filled out online as part of the registration process, or printed and returned to Summit before players begin to play. Teams with players who have not signed the waivers will not be allowed to play until all players on the roster have signed the waiver.
Players who are found to be playing without having signed the waiver will be ejected from the game and/or the league, without refund.
Click here to sign the Summit waiver
Contact Information
Summit members' contact information is provided to other team captains and individual registrants in their sport, in the event that players need to communicate regarding league issues. If players wish to have their contact information omitted from team listings, then Summit cannot be held responsible for lapsed information or missed games. Contact information may also be posted by Summit members themselves at the Player Forum. Groups or individuals who take or use this information for any other purpose than communicating about Summit league activity will be ejected without appeal or refund and prosecuted to the maximum extent of the law. Summit will not sell or distribute contact information to third parties, ever.
Alcohol/Drugs
ALCOHOL AND DRUGS ARE NOT PERMITTED DURING LEAGUE PLAY, NO EXCEPTIONS. All of the facilities at which Summit plays, whether city-owned, school-board owned, or privately-owned are public places and have a strict ALCOHOL/DRUG BAN in effect at all times. Teams or individuals caught consuming alcohol or drugs (either legal or illegal) during league play will be expelled from the league without warning or refund.
Respect for Facilities
Any team involved in an incident that results in the loss of a permit, facility, location or field will be expelled from the league, without warning or refund. Loss of permit may result from the following:
Parking
Parking (whether paid or free) is not guaranteed at any of our facilities, and it is the responsibility of the member to park legally and obey all parking signs and laws. As such, Summit is not responsible for tickets or towing, or for any damages to vehicles that might occur during league play (windshields, break-ins, etc.).
Spectators
If children are attending your game to cheer you on, they must be separated by some sort of barrier from the field of play that keeps them safe from an errant ball or player. Any children in attendance under the age of 8 must be supervised by an adult at all times. This can be a substitute player or a guardian not involved in the game. It cannot be the Summit Game Host as they have other responsibilities. If there is no barrier available children must be far enough from the field of play they cannot be struck by a ball. In attendance at a volleyball or basketball gym an adult must be within arms reach of a child to shield them from the ball. No player on your team or the opponents can guarantee full control of the game equipment so we need to keep everyone safe.
Team Captains
Summit Team Captains have responsibilities related to:
First Aid
First aid is the responsibility of the TEAM CAPTAIN (not Summit). Team Captains are strongly encouraged to bring a first aid kit equipped with the following (at a minimum) to each game for use in the event of minor scrapes, sprains and bruises: ice packs, band aids, tensors and athletic tape. If a Summit representative is on hand when there is an injury, we will be happy to assist in any way we can. Summit will endeavour to have back-up first aid supplies on hand for captains to use, however, Summit and its representatives, are not responsible for providing these supplies or administering first aid. Summit is not responsible for the cost of emergency care. It is at the sole discretion of the injured player and/or team whether to call an ambulance.
Any player who begins to bleed during a game must leave the playing area immediately. This player cannot return to the game until the bleeding has stopped and the wound has been sufficiently covered.
Team Jerseys & Personal Equipment
Teams are encouraged (but not required) to wear team jerseys or choose a team colour to wear to each game. Teams that look like a team play (more) like a team!
Basketball teams are required to wear matching colours, and to have a number clearly visible on the back of the uniform that is different for each player. Summit provides pinnies for teams that do not have uniforms with numbers.
Players are asked to remove all watches, bracelets, necklaces, rings, earrings, etc, prior to play. Please also wear pocket-less shorts or pants to help avoid finger injuries, especially when playing basketball. Proper athletic footwear must be worn at all times.
Basketball players are required to have no visible jewelry while playing. Any headbands must also have no knots in them (smooth all the way around).
Player Safety & Conduct
Summit expects all members to follow our code of conduct. Members shall avoid offending, participating in disputes and otherwise disrupting a positive, enjoyable experience for other members. Summit expects members to create and contribute to a respectful, supportive, welcoming and fun environment for all. We are committed to promoting inclusiveness in our leagues, and expect all members to abide by our Inclusion, Anti-Discrimination and Anti-Racism Policy.
Summit expects members to comply with all discrimination, violence, harassment, sexual harassment, drug, alcohol and other laws in general, and most especially while participating in Summit-organized or sanctioned leagues and events. Summit will not allow any kind of discriminatory behaviour, threatening or intimidation, unwanted advances, harassment or victimization of members. Summit players are also expected to respect and obey all directions and calls made by game referees, and refrain from responding in a combative or disrespectful manner.
Summit may take disciplinary action against members who fail to follow this code of conduct. Summit reserves the right to take whatever disciplinary action it deems appropriate against members who fail to follow our code of conduct, up to and including ejection suspension or expulsion from the a league and refusal to accept future registrations. In addition, subject to the limits of applicable law, Summit reserves the right to refuse registration, expel or suspend any member from any league as determined by Summit in its sole discretion.
Play that is competitive, overly aggressive, rough and/or unsportsmanlike such as pushing, shoving, elbowing, shouldering, kicking, punching, tripping, hacking, slashing, sliding, tackling, ball blasting, chirping, name calling, insulting, threatening and intimidating other players, is prohibited and will not be tolerated by Summit.
Summit IS FIRST-AND-FOREMOST-FOR-FUN. ZERO TOLERANCE FOR COMPETITIVE, AGGRESSIVE OR UNSPORTSMANLIKE CONDUCT. ANY ROUGH OR PHYSICAL PLAY WILL RESULT IN DISCIPLINARY ACTION WHICH MAY INCLUDE IMMEDIATE EXPULSION FROM THE GAME, THE LEAGUE, THE CLUB AND/OR ALL OF THE ABOVE.
Team Captain Responsibility
Team captains are responsible for all players playing for their team: including all regular players (who MUST be included on the team roster), and substitute players. When needed, captains should help de-escalate in times of conflict. This could include asking players to take a break if they get heated, removing players from the roster who are not playing in the Summit spirit and proactively communicating with the office when they have issues either with their players or those on other teams.
Finally, we expect team captains to lead in the settling of disputes. They should model behaviour that is in line with Summit’s for-fun philosophy, and that promotes coming to a resolution in an amicable way.
Disciplinary Process
Summit takes complaints and reports of competitive, aggressive or unsportsmanlike conduct very seriously, and will investigate all reports internally. The following factors may be taken into account when deciding on disciplinary action:
In the event of competitive, aggressive or unsportsmanlike conduct during Summit play, Summit may respond in a number of different ways, including the following:
Please note that Summit will respond to incidents in the manner we deem appropriate, and that our decisions are not limited to or bound by the disciplinary actions and factors listed here.
Under no circumstances will players or teams be granted a refund as a result of expulsion.
Schedules
Schedules will be posted on the Summit website (members-only, log-in required) after registration for the season closes and a minimum of 2 days before the first game of the season. A schedule of games for the entire season will be posted whenever possible.
Schedules may change as a result of facility cancellations or unfit playing conditions, team match up considerations, team withdrawal/expulsion, and more. These changes are most often beyond Summit’s control and happen on short notice. Players are strongly encouraged to check the Summit website immediately before heading out to a game to be sure they have the most up-to-date game location/schedule information. Summit will do our best to email teams (and/or captains) in the event of a schedule change made with less than 24 hours notice.
Every reasonable effort will be made to reschedule games that are missed during the regular season for reasons including but not limited to facility closure, unsafe playing conditions and game stoppage due to inclement weather. If your team does not show up to play on game day and the field is playable, the game will not be rescheduled. Rescheduled games are not guaranteed. Rescheduled games will most likely occur on the season’s rain date, announced at the beginning of the season.
Score Reporting
It is the Game Host's responsibility to report the scores of each game. Scores will be inputted through our online score reporting tool as soon as the game is finished.
Score Disputes
Discrepancies or arguments regarding scores, complaints or any other ambiguous item must be dealt with within 2 business days after the latest posting of the scores on our website for the week in question. During the final week of the regular season, any and all discrepancies must be resolved by 5pm the following day. Captains should ensure that the score of their game has been recorded correctly by checking the Summit website. Score disputes that cannot be resolved by the team captains will result in the game being recorded as a tie.
Standings
Wins are worth 2 points, ties are worth 1 and losses are worth 0. If a team defaults, they will lose one point. Ties in the standings will be broken first on head-to-head play. If there are more than 2 teams that are tied, all the teams must have played each other once in order for the results to go to head-to-head. The scores from the last match-up will be scores used to determine the tie-break. Otherwise, least points against, then +/-, then most points for will determine the placement in that order. Standings are posted, and updated in real time, on the website.
Defaulting/Forfeiting a Game
Team (captains) that may not be able to field a full team are required to contact the Summit office in advance to let them know that the team will be short. Summit strongly encourages all teams to attend with as many people as you can. You may be able to 1) play short of players (see below for process instructions), 2) borrow players from the other team to complete your roster, 3) invite the Summit Game Host to play for your team if they can 4) divide the players present into two evenly sized groups and just play for fun.
BEFORE the game starts, Captains may agree to waive the rules regarding the minimum number of players, and/or the gender minimum requirements. The captain from the team that is short players is responsible for asking the other captain for their agreement to have the game count (otherwise a default based on the failure to meet minimum roster requirements is assumed). In the first-and-foremost-for-fun spirit of Summit, team captains are encouraged to agree to an opponent’s request to have a game count. IF IT IS AGREED THAT THE GAME COUNTS, IT COUNTS!
Teams that default more than 2 games may be asked to leave the league without refund.
League Reseeding
Reseeding a league means changing the pool assignment and/or match-ups for each team based on the results/rankings achieved after a pre-determined number of games have been played. Reseeding is done to level the playing field. Summit prioritizes fun and believes that 1) it is more fun to play against teams of similar skill, 2) it is no fun to be beat/forced to invoke the mercy rules/blown out by your opponents week after week.
Summit reserves the right to reseed leagues, at our discretion, in order to protect and promote (more) fun for the majority of members in the league.
In the case of a league reseeding all teams will be (re)assigned to a pool based on their standings after a pre-determined number of games in the season (for example, teams ranked 1-10 will be assigned to Pool A, teams ranked 11-20 will be assigned to Pool B). As a result of the reseeding process, Summit may decide to erase teams’ records from the first games of the season and reset the standings.
The total number of games a team will play in a season does not change as a result of reseeding
Playoffs
The following rules must be followed during playoffs:
Foul Weather Policies
Summit’s goal is always to PLAY! We play in rain, snow or shine as long as play is safe and facilities are open.
Outdoor game cancellations may occur in the case of facility closures or extreme weather (thunderstorms or freezing temperatures).
Decisions about game stoppage or cancellation are made AT THE GAME LOCATION, AT GAME TIME by Summit staff and/or team captains, so players should always show up for games as scheduled. We play over a wide geography - thunderstorms in the east end do not mean storms in the south end, and severity and length of weather can change. In most cases we need to know what’s happening WHERE THE GAME IS before we can cancel.
Indoor games may be canceled if facilities close or transportation to play locations is deemed unsafe. Travel conditions are deemed safe if local public transit is running.
On rare occasions that games must be canceled before game time, Summit will notify league members by email and (if turned on) text. Please be sure to toggle SMS Alerts to Yes under your player page to allow Summit to send texts to your phone number.
Make-Up Date
Every full outdoor season will have one guaranteed make-up game in the event that games should be canceled during the regular season. All outdoor leagues will have a bye week one week before the semi-finals, which will be reserved for any potential make-up games. These make-up games will count in the standings for the finals.
We will do our best to offer make-up games for any additional games that are canceled, but no credits or refunds will be offered if we are unable to reschedule.
In the event that a cancellation results in teams playing an uneven amount of games in the season, the canceled game will be entered as a tie in the standings.
Foul Weather Mid-Game - Outdoor
In the event of severe weather (thunderstorms, lightning, snowstorms, etc.) outdoor games should immediately be stopped and players should take the following actions:
Game Hosts will report the game stoppage to the Summit office, including the time remaining and score when the game was called.
If the game was in the first half, the scores will NOT count and the game will be rescheduled. *Only one game per season is guaranteed to be rescheduled due to foul weather (See Make-Up Date).
If the game was in the second half, the game will not be replayed and the score at the time of stoppage will be recorded as the final.
PLAYOFF
In the event that a playoff game cannot be played as scheduled due to reasons beyond Summit's control and is unable to be rescheduled, the following course of action will be taken:
REGISTRATIONS:
Team and Individual registrations for Summit's leagues and events are only complete, and a spot in the league or event secure, when Summit has received:
1) complete registration information, AND
2) Payment in FULL
Summit's registration policy is FIRST-TO-PAY, FIRST-TO-PLAY.
Summit will charge an administrative fee of $35.00 + HST for all NSF cheques received for league or event registrations.
REFUNDS:
Refund Requests must be made BEFORE the Registration Deadline or the first date of the program (whichever comes first).
All requests must be submitted in writing to info@playwithsummit.ca. Please provide your first name, last name and reference # for your registration in the refund request email. Refund requests will not be accepted over the phone.
There are no refunds after the registration deadline for any of our leagues, classes, tournaments or special events.
Exception: Teams/individuals may receive a refund if they find a replacement to take their spot. Before the refund is processed, the replacement must contact the Summit office to provide payment. Approval of any replacements is at the sole discretion of Summit, based on compliance with the gender ratios for the team, meeting the age requirement for the league and signing of the waiver.
NO REFUNDS, NO CREDITS will be granted in the following situations:
*Registration, credit & refund policies are subject to change at any time.
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